Terms of Service

These Terms of Service ("Terms") form a binding agreement between RolitaPro Technologies LLC ("RolitaPro," "we," "us," or "our") and you ("Customer," "you," or "your") regarding access to and use of DentalStaff—our cloud-based recruiting and applicant-management platform for dental employers (the "Service").

If you use the Service on behalf of a company or practice, you represent that you have authority to bind that entity, and references to "you" include that entity.

By creating an account, accepting these Terms online, or using the Service, you agree to these Terms and our Privacy Policy (including the version posted at /privacy). If you do not agree, do not use the Service.

DentalStaff provides tools that may include job postings, applicant intake, messaging or notifications (such as SMS where enabled), scheduling aids, scoring or labeling features, reporting, and administrative controls. Features vary by plan.

We may modify, suspend, or discontinue parts of the Service for maintenance, security, legal compliance, or product evolution. Where reasonably practical, we will provide advance notice of material deprecations affecting paying customers.

You must provide accurate registration information and keep it current. You are responsible for activity under your credentials and for safeguarding passwords and API keys.

You must not share accounts in a way that circumvents licensing or seat limits described in your subscription. Notify us promptly at legal@rolitapro.com if you suspect unauthorized access.

Paid subscriptions are billed according to the plan, currency, and cadence shown at checkout or in an order form you sign with us. Unless stated otherwise, subscriptions renew automatically until canceled.

Trials are offered at our discretion and may convert to paid plans unless you cancel before the trial ends according to in-product instructions or your agreement.

Fees are exclusive of taxes unless stated otherwise; you are responsible for applicable taxes. Late payments may incur suspension of the Service after notice where permitted.

Refund policies, if any, are stated at purchase or in your order form.

You retain ownership of information you submit to the Service ("Customer Data"). You grant RolitaPro a worldwide, non-exclusive license to host, process, transmit, and display Customer Data solely to provide the Service, secure it, comply with law, and improve reliability (including aggregated or de-identified analytics where permitted).

You represent and warrant that you have all rights necessary to submit Customer Data and to instruct us to process it as contemplated by these Terms—including notices and consents required for recruiting and messaging applicants.

You must use the Service only in compliance with applicable law, including employment, anti-discrimination, communications (TCPA, CAN-SPAM where relevant), credentialing rules, and privacy obligations.

You must not use the Service to discriminate unlawfully, harass individuals, transmit malware, scrape our systems beyond permitted APIs, probe vulnerabilities without authorization, reverse engineer except where Law permits, or misrepresent RolitaPro or the Service.

DentalStaff is intended as an employer-facing recruiting tool. Unless we have executed a Business Associate Agreement (BAA) where legally required, you agree not to submit patient medical records or other PHI governed by HIPAA into the Service.

You are solely responsible for determining whether your workflows involve PHI or other regulated data and for obtaining appropriate agreements and safeguards. Enterprise offerings may include additional documentation—availability will be stated in your order form.

Certain features may use automated scoring, summaries, or suggestions. These outputs are informational aids only. You remain responsible for hiring decisions, credential verification where required by regulators or insurers, and compliance with employment law.

You must not rely on automated outputs as the sole basis for adverse employment actions without appropriate human review and lawful process.

The Service may integrate with third-party platforms (calendars, messaging providers, HR tools). Those services are governed by their own terms and privacy policies. RolitaPro is not responsible for third-party acts or outages beyond our reasonable control.

We own the Service, software, branding, documentation, and aggregate analytics derived from operation of the Service (excluding Customer Data). Except for the limited rights granted to use the Service, no rights are transferred to you.

Feedback you provide may be used by RolitaPro without obligation or compensation to you.

Each party may receive non-public information from the other (“Confidential Information”). The recipient must protect Confidential Information using reasonable care and use it only for the purposes of these Terms. Exceptions apply to information that is public through no fault of the recipient, independently developed, or rightfully received from a third party.

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE." TO THE MAXIMUM EXTENT PERMITTED BY LAW, ROLITAPRO DISCLAIMS ALL WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

We do not warrant uninterrupted or error-free operation or that all defects will be corrected.

TO THE MAXIMUM EXTENT PERMITTED BY LAW, NEITHER PARTY WILL BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR LOSS OF PROFITS, REVENUE, GOODWILL, OR DATA—EVEN IF ADVISED OF THE POSSIBILITY.

EXCEPT FOR YOUR PAYMENT OBLIGATIONS, EACH PARTY’S TOTAL LIABILITY ARISING OUT OF THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNTS YOU PAID TO ROLITAPRO FOR THE SERVICE IN THE TWELVE (12) MONTHS BEFORE THE CLAIM OR (B) ONE HUNDRED U.S. DOLLARS ($100). IF YOU USE A FREE PLAN ONLY, OUR TOTAL LIABILITY WILL NOT EXCEED ONE HUNDRED U.S. DOLLARS ($100).

These limitations do not apply where prohibited by law or to liability that cannot be excluded (such as gross negligence or willful misconduct, where applicable).

You will defend and indemnify RolitaPro and its directors, officers, employees, and contractors against third-party claims, damages, and costs (including reasonable attorneys’ fees) arising from Customer Data, your use of the Service in violation of these Terms or law, or disputes between you and applicants or employees.

These Terms apply from first use until terminated. Either party may terminate for uncured material breach after written notice where cure is feasible.

We may suspend access immediately if we reasonably believe suspension is necessary for security, fraud prevention, or legal compliance.

Upon expiration or termination, your access ends and we may delete Customer Data according to our Privacy Policy and documented retention practices. Sections intended to survive (including confidentiality, disclaimers, liability limits, indemnity, and governing law) survive termination.

These Terms are governed by the laws of the State of Connecticut and the United States of America, without regard to conflict-of-law principles that would apply another jurisdiction's substantive law.

Subject to applicable arbitration or mandatory venue rules, exclusive jurisdiction for disputes will lie in the state and federal courts located in the State of Connecticut, and each party consents to personal jurisdiction there.

You waive any objection to venue in those courts. Notwithstanding the foregoing, RolitaPro may seek injunctive relief in any court of competent jurisdiction.

These Terms, together with the Privacy Policy and any order form or checkout terms you accept, constitute the entire agreement regarding the Service and supersede prior discussions.

If a provision is held unenforceable, the remainder stays in effect. Failure to enforce a provision is not a waiver.

You may not assign these Terms without our consent; we may assign them in connection with a merger or sale of assets.

These Terms do not create third-party beneficiaries except as expressly stated.

We may update these Terms by posting a revised version on this page and updating the “Last updated” date. For paying customers, material changes may require notice by email or in-product notification before taking effect where required by law. Continued use after the effective date constitutes acceptance.

Questions about these Terms:

RolitaPro Technologies LLC — DentalStaff Email: legal@rolitapro.com Website: https://rolitapro.com

Privacy inquiries: see our Privacy Policy or privacy@rolitapro.com.